Making the MFPs think
Printing costs amount to 3 to 5% of the turnover of a standard company and cannot be traced unless an intelligent printing solution has been installed. The YSoft SafeQ printing solution will allow the client to monitor and account individual operations in the print environment. The client will enjoy absolute control over who is printing what, when and how much. When YSoft SafeQ has been installed, also employees’ habits will change: employees will start thinking about their printing and significantly reduce volumes.
As operations are monitored and print rules defined, employees are motivated to think about what jobs they really need to print and what jobs they do not. Papers scattered along the corridors, which nobody picked up at the printers, will belong to the past and the print volume will drop dramatically.
Different print rules can now be defined within the company for particular users or user groups. Jobs sent to print by regular users are automatically sent by YSoft SafeQ to more economical printers and also their format is changed to black-and-white and duplex. The savings achieved thanks to these restrictions are immediate and easy to enumerate.
YSoft SafeQ generates precise data about print volumes and print times for all users. This information may be used for enumerating the printing costs for the different departments or simply for control of the print environment. The reports are available in different formats and can be focused on preferred areas.