Making the MFPs think

Join Y Soft at GeeCON 2013 , 4/9/2013

Y Soft provides a 10% discount for those registering fo...

Y Soft looks to surprise TEDxBrno visitors, 4/4/2013

Y Soft became the main sponsor of this year’s interdisciplinary conference TEDxBrno 2013, already the third year of this event where novel ideas are introduced.

Y Soft at the Agilia 2013 conference, 3/28/2013

Being among conference partners, Y Soft attended Agilia 2013 from 27 to 29 March in Brno. The Agilia 2013 conference which attracted a number of Czech, Slovak and foreign guests took place on the premises of the Avanti hotel in Brno.

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Product - Scan management

Scan management

With YSoft SafeQ, scanning has never been easier.

At a single push of a button on the MFD terminal, the document scanned by the user is sent directly to the e-mail inbox or user folder, without any need to input or set anything.

Fast and easy scanning

After using YSoft SafeQ to scan, users can choose whether the scan shall be sent to their e-mail inboxes or predefined folders. Users do not need to spend time entering their e-mail addresses or any other data on the printer. The document can be also scanned into a separate print queue and then saved to Favorites where it will always be available for printing.

Scanning workflow

On the YSoft SafeQ web interface the administrator can set any amount of scanning workflows, fully matching users’ needs. The workflow can be customized to internal corporate processes. The staff doing invoicing can, for example, scan directly into the financial archive folder, employees in logistics can scan into the goods delivery and/or distribution folder, etc.

Protection of corporate documents

All operations done on multi-functional devices within the corporation are constantly monitored. Any specific user, time and document can be traced in detailed reports. This way, corporate data is under perfect control, so it cannot be scanned and sent outside the company.

Advanced scanning

To ensure greater efficiency and make work easier, metadata can be added to scanned documents – such as company registration number, VAT number and/or bar codes. This metadata may be used to facilitate work related to invoicing, delivery sheets, etc.
Another advanced functionality of the YSoft SafeQ scan module is "Scan to script" where an external application can be integrated within scanning. With this function, scanned documents can easily be converted to Word format or uploaded to a Sharepoint.