Making the MFPs think
At a single push of a button on the MFD terminal, the document scanned by the user is sent directly to the e-mail inbox or user folder, without any need to input or set anything.
After using YSoft SafeQ to scan, users can choose whether the scan shall be sent to their e-mail inboxes or predefined folders. Users do not need to spend time entering their e-mail addresses or any other data on the printer. The document can be also scanned into a separate print queue and then saved to Favorites where it will always be available for printing.
On the YSoft SafeQ web interface the administrator can set any amount of scanning workflows, fully matching users’ needs. The workflow can be customized to internal corporate processes. The staff doing invoicing can, for example, scan directly into the financial archive folder, employees in logistics can scan into the goods delivery and/or distribution folder, etc.
All operations done on multi-functional devices within the corporation are constantly monitored. Any specific user, time and document can be traced in detailed reports. This way, corporate data is under perfect control, so it cannot be scanned and sent outside the company.
To ensure greater efficiency and make work easier, metadata can be added to scanned documents – such as company registration number, VAT number and/or bar codes. This metadata may be used to facilitate work related to invoicing, delivery sheets, etc.
Another advanced functionality of the YSoft SafeQ scan module is "Scan to script" where an external application can be integrated within scanning. With this function, scanned documents can easily be converted to Word format or uploaded to a Sharepoint.