Making the MFPs think
The first innovation is the Private Cloud functionality that will significantly ease business primarily in mid-sized and large companies with several subsidiaries. Private Cloud allows administrators central management of the entire print environment from a single web interface. Any changes made to the settings are automatically downloaded from the central office and applied in all subsidiaries. This will save a great deal of time. Another benefit is the possibility of central monitoring of all subsidiaries and their benchmarking.
The mobile printing application makes printing truly mobile and independent of offices or computer connections. Users can now send print jobs from their smartphones or iPads from any place that comes to their mind. Documents can be sent to print from the car, restaurant or even from your own bed. You only need to pick up the print jobs on a printer.
This new functionality allows the administrator to introduce a set of rules and define user roles applying to printing and copying. These rules determine whether the respective user may print simplex or only duplex, in color or only black-and-white. The company will achieve high cost savings not only thanks to the rules, but also user self-discipline.
Companies working on a project basis, such as law firms, PR agencies or auditors, can trace their printing and copying costs and bill them to their clients. Project costs can not only be traced, but split up into sub-projects based on, for example, the phase, area or topic.
Each user can create personalized control panels for his/her work with the YSoft SafeQ 4 printing solution based on personal preference. On a single web interface the users will then find all the information they are interested in, see their jobs and be able to process them. This new application calculates the price for the page to be printed already before the actual printing. Having this information, users can then change settings to more economical black-and-white and duplex printing.