Education

Segment specifics

Universities with several faculties, secondary schools and libraries across different cities and municipalities often face the challenge of how to offer printing, copying and scanning to students, staff and other users. All authorized users are registered in a central database and use ID cards to access classrooms, buildings or the cafeteria. These identification cards can be charged with any amount of money and used for paying for accommodation, food vouchers and/or other items.

Client needs

The objective of these clients is to offer students the possibility of printing, copying and scanning documents on all multifunctional devices in the educational institution. Operations on all multifunctional devices will be precisely tracked and instantly accounted. The students will see how much they have paid and what the current balance of their accounts is. The legacy credit-based system of ISIC card accounts will be upgraded and the possibility of paying for printing, copying and scanning integrated.

Print environment prior to YSoft SafeQ

Printing services for students were provided only at secretariats, in study centers and university libraries where designated staff had to assist and collect money for this service. Any sort of connection between sites was missing and so was central reporting or integration with the student database.
Education institutions print approximately 0.2 to 1.2 million pages every month. Especially indispensable is the uniform reporting system that brings absolute control over all operations done on the printers. The students can pick any printer and pay for their printing and copies themselves.

YSoft SafeQ as a customized solution

PFor educational institutions the most suitable editions are the Professional or Enterprise Edition, integrating all multifunctional devices, introducing the authorization system and connecting them with ID cards of the legacy credit system. With this system, the school or university can sell all printing, scanning and copying operations to students. The cards can be recharged at attended recharging points or self-service automatic recharging stations. The Follow-me functionality will also be introduced, which enables users to print on any printer after authenticating themselves on the terminal. Should any of the printers break down or simply be occupied by some other user, the documents can be picked up on any other printer within the network.