Making the MFPs think
Universities with several campuses, secondary schools and libraries with branches across different cities and municipalities often face a challenge with print services. How can they make it easy for students, staff, faculty and other users to print, copy and scan documents? How can they make the most use of resources and systems already in place?
All authorized users are registered in a central database and use ID cards to access classrooms, buildings or the cafeteria. Any amount of money can be added to these cards and used to pay for accommodations, food and other items.
Universities want to offer students and employees the ability to print, copy and scan documents on all multifunction printers wherever they may be in the university system. Operations on all multifunction printers need to be precisely tracked and instantly paid for. The students want to see how much they have paid and the current balance on their card. In addition, the solution must work with the legacy credit-based system of ISIC card accounts integrate the ability to pay for printing, copying and scanning.
Most educational institutions print approximately 0.2 to 1.2 million pages every month. Print services for students are only offered at limited locations, such as study centers and university libraries. The printing process requires designated staff to assist and collect money for this service. Individual sites are not connected in any way, so centralized reporting or integration with the student database is difficult, if not impossible.
To make the process more efficient, a uniform reporting system is critical to allow complete control over all printing, copying or scanning operations. What’s more, students need the ability to pick a printer at any location and pay for their prints and copies themselves, so university staff can spend their time on other, more important tasks.
Depending on the specific needs of the educational institution, the Professional or Enterprise edition is ideal. Both of these editions can easily integrate all multifunction printers, provide an easy-to-use authorization system, and work seamlessly with legacy system ID cards. With this system, schools or universities can make printing, copying, and scanning easy for students, while making the entire process more efficient. The cards can be recharged at attended recharging points or self-service automatic recharging stations. The Print Roaming feature also enables users to print at any printer after authenticating themselves at the terminal. If any of the printers breaks down or is in use, other users can pick up their documents on any other printer in the network.