Making the MFPs think
Print and copy availability ranks among the key operating aspects for hospitals and clinics, as they are dependent on printed documents such as medical reports, prescriptions and medical records. Medical documents are highly confidential and sensitive for any information leaks, so their protection and availability only to approved individuals is vital.
Besides user authentication and provision of a reliable printing solution, another objective is greater convenience for users working on multi-functional devices. Medical facilities also wish to save printing costs and have full control over who printed how many pages and when. Last but not least, hospitals and clinics strive to contribute to environmental protection by adopting an environmentally sound attitude to natural resources.
The client’s print environment is very heterogeneous. The client is using a variety of printers and multifunctional devices ranging from small table printers to large MFDs. User access control could not be introduced nor could printing costs be controlled on a central basis. With zero control, confidential documents also got lost and many pages were unnecessarily printed.
With the YSoft SafeQ Enterprise edition, the clients will enjoy a more robust printing environment thanks to the failover and load balancing between different YSoft SafeQ servers. Should any server fail, another server will jump in and the user does not notice any inconvenience.
Legacy ID card systems, passwords or PIN codes can be used for user identification on all MFDs. With the Follow-me functionality, documents sent to print will be printed only after the user has authenticated on any printer. This functionality increases user convenience and provides better protection for confidential documents. Users can add frequently printed documents to Favorites and print them repeatedly with a single push of a button on the printer.
With YSoft SafeQ, hospitals and clinics will obtain a full overview of all print operations and will be able to track their costs per department and user.