Making the MFPs think
The industrial and manufacturing segment includes many companies of different sizes, plants making machinery and electronics, and the entire automotive sector. These types of businesses usually occupy several detached buildings in industrial zones. While office support and management are concentrated in one building, the actual component production, packaging and logistical preparation of products are situated in different buildings. The printers and copy machines must always be available to all users who pass between buildings, as well as across several floors in a single building.
The objective of clients from this segment is to consolidate the print environment, link printed documents to users and ensure flexible work with printers. As for user comfort, the clients mostly appreciate the possibility of sharing documents among predefined groups such as shifts or departments. The print environment must correspond to high demands for stability and load balancing across the network.
The multifunctional devices located in many different buildings of the manufacturing premises are not controlled in any way. Also, no breakdown of print, copy and scan costs and no cost subdivision between cost centers is possible. Employees passing between buildings do not have any chance to get their printouts in any other building or at any other printer besides those set on their PCs. A major issue is frequent print server failures, resulting in great complications in production.
With the YSoft SafeQ printing solution, user authentication can be defined through legacy ID cards used by the employees for entering the premises, paying for meals, etc. Documents sent to print will now follow the users to any printer within the network and will be printed only after the users have authenticated. Should the closest printer be occupied or down, any other printer can be used without difficulty. This functionality even goes beyond a single building – the user can pick up the print job truly anywhere.
For document sharing among work groups, YSoft SafeQ provides an easy solution in the form of shared queues. One user sends the document and other authorized users can print the document as well.
With YSoft SafeQ, industrial enterprises will have total control over all operations done on all multifunctional devices. This very often leads to more responsible user behavior that will reduce unnecessary printing. Once this smart printing solution has been installed, the result will be substantial cost savings for the client and a positive environmental impact.