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Making the MFPs think

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European Technology Symposium, 3/4/2015
It is our pleasure to invite you to the 4th annual Honeywell European Technology Symposium scheduled to be held on March 11th, 2015 at the Hotel International, Brno, Czech Republic.
Olivetti/YSoft SafeQ 5 Chosen as Print.IT Magazine Editor’s Choice Award, 2/12/2015
February 12, 2015 – Brno, Czech Republic – Y Soft, a leading global print management and 3D printing solution provider, today announced that Print.IT magazine selected the Olivetti/YSoft SafeQ 5 solution as the Editor’s Choice Award for 2015. Olivetti is a Y Soft partner and offers the YSoft SafeQ 5 print management solution to enterprises through its network of dealers who are authorized and trained under the Olivetti Best for Solutions program.
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Consultants and specialized agencies will benefit from multilevel project accounting and security

Segment specifics

The service sector includes law firms, consultants, advertising, marketing and PR agencies, auditors and accounting firms, and more. Every day each task is allocated to a specific project. Projects may be short-term or long-term; they may be copywriting for a brochure or a multi-year global consulting engagement. In addition, it is critical that sensitive client information be safeguarded at all times.

Client needs

Printing, copying and scanning costs have to be allocated on a project basis, so that a detailed invoice for each can be billed to the correct client. Without this level of control, the company has to fund these costs from its own resources. Central reporting must track users, print job date and time, print supplies used, and the MFP used. Also, users must be able to be identified and authenticated when they access the MFP, so that confidential client and project information remains secure.

Print environment prior to YSoft SafeQ

Printing and copying takes place on shared network printers located in corridors or offices. Printing and copying operations are not monitored and often no central reporting is available. It is difficult or even impossible to search for project-related expenses, or to allocate printed documents to the appropriate project. Reliable allocation of printing costs to projects is haphazard, often done manually based on reports from individual employees. Proper cost reconciliation is simply not possible and secure print procedures are virtually nonexistent.

YSoft SafeQ as a customized solution

YSoft SafeQ provides a comprehensive solution for secure, multilevel project accounting. These projects can be further divided into sub-projects, for example, based on phase or topic. In addition, YSoft SafeQ helps ensure document security through password or PIN authentication. The Print Roaming feature lets users retrieve a document at any MFP within the print network, regardless of where they go within the company, simply by authenticating at the MFP of their choice.

Central management of the print environment with YSoft SafeQ enables easy monitoring of all MFPs with detailed information about users, print volumes and print times. As users become aware of costs associated with their printing, they begin to change their habits. By avoiding unnecessary printing, companies can considerably reduce the costs of printing and copying.

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