Small and medium-sized businesses

Segment specifics

The small and mid-sized business sector is fundamentally different from that of large corporations. These businesses mostly have a single address and a few dozen employees. Both local printers and multifunctional devices are used in the company, but what is missing is control over user access or print operations. Print costs represent a substantial cost item and the client wishes to save money by installing the printing solution.

Client needs

The objective of clients from the small and mid-sized business sector is to obtain a simple, efficient and economically acceptable solution that will prevent users from freely accessing the printers. The printing solution must have a very simple installation and administration process which the average PC user can handle. Of high added value for these clients are reports from the entire print environment giving precise information on how much the staff have printed over a given period of time.

Print environment prior to YSoft SafeQ

The companies are using both local printers on employees’ desks and large multifunctional devices standing in corridors. Anyone could access these multifunctional devices and the print volume, print time and users could not be controlled in any way. The printing costs were too high in proportion to the size of the company and it was suspected that the staff were printing large amounts of private documents.

YSoft SafeQ as a customized solution

For this type of clients YSoft offers a special YSoft SafeQ Instant edition which includes all the basic functions to satisfy client needs. Users are identified on the terminals by their ID cards or after entering a PIN code. Provision of an overview and statistics on all operations is a matter of course. This information is automatically sent to the client in any desired format.
YSoft SafeQ will make the way printers are used more efficient and increase their convenience to the user thanks to its Follow-me functionality, which allows the user to pick up a document on any printer in the company.
The return on investment with the smart YSoft SafeQ solution comes very quickly, because users will take a more responsible attitude to printed documents and avoid printing unnecessary jobs.