Making the MFPs think
Telecommunications companies mostly have their head office outside the central building – in several smaller subsidiaries across the region they cover. To ensure fast communication, the subsidiaries and the central office are connected with a high-speed network, so the segment is sensitive to any compromise of its IT reliability, stability or print environment. Besides stability, also the aspects of central administration, protection of printed documents and printing cost savings are of key importance in the telecommunications sector.
Printing, copying and scanning costs represent a substantial operating item, so the aim is to ensure unlimited control over the operation of multifunctional devices. The users will authenticate at the printers and, depending on the rights allocated to them, they can print, scan or copy. With predefined rights, the company will see costs drop dramatically and will always have precise information on who printed what, when and how many pages. Last but not least, user comfort will substantially increase, because enhanced functionalities will be appreciated by all employees during their everyday work.
A typical telecommunications company employs up to 12 000 people who typically print about 1.4 to 7 million pages every month. A large number of local printers spread across different offices or large multifunctional devices freely available in corridors have been used so far. Poor document protection and absence of control over what is being done on the MFDs is the result. Printed documents that nobody has picked up were piling up at the printers. The cost of such unnecessarily printed documents is disproportionately high and cannot be remedied in any way.
YSoft SafeQ is a smart solution that will substantially improve the print environment in telecommunications businesses and increase user comfort in routine tasks. Legacy ID card systems can be used for user authentication on all MFDs. For operations on printers the administrator can define a wide range of rules, such as enabling certain users to print only black-and-white and duplex, and/or whether a watermark shall be made on the document saying Confidential. Data protection is guaranteed not only through the identification system, but also thanks to comprehensive control – available in many different formats – over all operations done in the central office as well as subsidiaries.
With the Private Cloud functionality, telecommunications companies will enjoy the certainty of print environment stability and minimize the print load for the communication network. Also administration of the print environment will be substantially simplified and can be carried out from a single point.
It is worthwhile for the telecommunications sector to make use of the scanning module which makes scanning easier – the document is sent to e-mail or user’s folder at a single push of a button.