Making the MFPs think
With the YSoft SafeQ solution all documents are safe, because only their owners can print, scan and copy confidential documents. Thanks to YSoft SafeQ, no jobs sent to print will ever be printed automatically unless the user has authenticated on the printer. Users can identify themselves on the printer with their employee cards, by entering a PIN code or their name and a password. On top of that, this "Follow-me" functionality allows users to pick up their job on any random printer.
The YSoft SafeQ printing solution can be safely integrated into existing applications used e.g. for controlling access to the building. The product supports the majority of card readers, so no further investment in existing IT operation is needed. For education institutions YSoft SafeQ can also be connected with credit systems, so that users can be charged for printing, copying and scanning jobs.
YSoft Safe monitors all operations done on multi-functional devices and stores basic information on them. There is no difficulty in tracing who, when and how many pages were printed on any of the printers. Reports can be received in different formats and customized.
The new Rule Based Printing functionality allows the administrator to set roles for employees or departments based on their printing needs. Normal users can order duplex and black-and-white print, while the marketing department will be allowed to print in color. YSoft SafeQ will follow predefined rules to automatically adjust the parameters of the job sent to print. Restrictions can apply to job sizes or print times as well. Large jobs can be forwarded by YSoft SafeQ to more economical devices.