Making the MFPs think
With YSoft SafeQ, a job is not printed until its owner authenticates at the printer. Employee ID cards, PINs, or user names and passwords can be used for authentication. YSoft SafeQ can also be integrated into legacy systems with card readers. For example, an employee can use the same ID card he uses for entry to the building for authenticating at printers.
To scan a document, the user swipes an ID card on the multifunction printer and is immediately recognized. Once the document is scanned, the printer automatically sends the scanned documents to the user’s e-mail inbox or home folder. This both speeds up the process and keeps the scanned file secure.
YSoft SafeQ allows users to share documents with their colleagues who are all authorized to use a shared queue. Documents sent by the project team or colleagues from the same department can subsequently be picked up by users who share the queue.
YSoft SafeQ provides detailed reporting of all operations performed on printers. You can customize reports and receive them in a variety of formats. Reports can be used for allocating costs to third parties. For example, a law firm could track the costs associated with a specific client.
For large corporations, YSoft SafeQ makes it easy to have comprehensive company-wide reporting. Companies can track and store printing, copying and scanning information across all its branches, locations, and subsidiaries – all from a single central location.
YSoft SafeQ back-up systems help ensure seamless operation of the print environment. A number of servers can be interconnected in order to ensure full server failover—if one server fails, another server automatically takes over its role, preventing costly downtime and enabling users to continue to print without interruption.