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Making the MFPs think

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Y Soft introduces five new features in YSoft SafeQ 5, 2/11/2014
In January Y Soft proudly launched the new version of the YSoft SafeQ print management solution at the Hilton Hotel in Prague. YSoft SafeQ 5 includes several completely new features and numerous improvements to existing ones, all designed to ensure YSoft SafeQ meets our customer´s needs. Let´s have a brief look at them:
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Work Smart

YSoft SafeQ optimizes your print environment so that printing is faster, easier and more efficient

Users send print jobs to the YSoft SafeQ server where they are ready for immediate printing and pick-up at any printer connected to the network, making it easy to pick up documents at the most conveniently-located printer. At multifunction printers, users can manage, delete, or add jobs to Favorites.

Document security

With YSoft SafeQ, a job is not printed until its owner authenticates at the printer. Employee ID cards, PINs, or user names and passwords can be used for authentication. YSoft SafeQ can also be integrated into legacy systems with card readers. For example, an employee can use the same ID card he uses for entry to the building for authenticating at printers.

Easy scanning with a single touch of a button

To scan a document, the user swipes an ID card on the multifunction printer and is immediately recognized. Once the document is scanned, the printer automatically sends the scanned documents to the user’s e-mail inbox or home folder. This both speeds up the process and keeps the scanned file secure.

Share documents with your team

YSoft SafeQ allows users to share documents with their colleagues who are all authorized to use a shared queue. Documents sent by the project team or colleagues from the same department can subsequently be picked up by users who share the queue.

Accurate monitoring of all operations in the print environment

YSoft SafeQ provides detailed reporting of all operations performed on printers. You can customize reports and receive them in a variety of formats. Reports can be used for allocating costs to third parties. For example, a law firm could track the costs associated with a specific client. 

For large corporations, YSoft SafeQ makes it easy to have comprehensive company-wide reporting. Companies can track and store printing, copying and scanning information across all its branches, locations, and subsidiaries – all from a single central location.

Handling failures in the print environment

YSoft SafeQ back-up systems help ensure seamless operation of the print environment. A number of servers can be interconnected in order to ensure full server failover—if one server fails, another server automatically takes over its role, preventing costly downtime and enabling users to continue to print without interruption.

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