Making the MFPs think
The multi-functional device will not print a job until its owner has authenticated at the printer. Employee ID cards, PIN codes or a user name and password can be used for authentication. YSoft SafeQ can also be integrated into legacy systems by using card readers, e.g. for recording arrival and departure times of employees and/or for accessing corporate premises.
The user swipes an ID card on the multi-functional device and is immediately recognized by the system which automatically sends the scanned documents to the user’s e-mail inbox or home folder. This not only speeds up the process, but secures the scanning operations.
YSoft SafeQ allows users to share documents with their colleagues thanks to specially modified queues. Documents sent by the project team or colleagues from the same department can subsequently be picked up by selected users.
YSoft SafeQ offers clients accurate reporting for all operations done on the printers. Reports can have different formats and be customized by the client. They can be used for re-invoicing costs to third parties e.g. in design studios or law firms. For large corporations with hundreds of subsidiaries YSoft SafeQ offers the possibility of central reporting where printing, copying and scanning related information from all workstations is stored in a central place.
Large corporations dependent on seamless operation of the print environment can define a back-up system thanks to YSoft SafeQ. A limited number of servers can be interconnected in order to ensure full server failover functionality: if one server fails, another server will automatically take over its role, so the environment will not be down for any single moment. Regular users will not notice any such failure and can continue their work with the printers.