7 barriers to achieving an efficient print and scan environment

YSoft SafeQ
Change is everywhere, and the pace of change is intensifying. The way we work is evolving, from the rise of the gig economy, to technology creating a dispersed, mobile workforce. There is increasing pressure for organizations to be more efficient and productive than ever before.

Barriers to reaching your potential

Efficiency is a key focus in today’s workplace and this leads to a desire to simplify processes and enable an organization to adapt, evolve and stay competitive in the ever-changing business landscape. Rapid change can severely impact an organization’s ability to achieve its maximum levels of productivity and efficiency, and businesses often overlook printing when it comes to improving efficiencies in the workplace.

Within your scan and print environment there are a number of factors that could be creating barriers, preventing you from achieving your goals, draining costs and resources as well as creating a negative environmental impact. While some of these barriers may be obvious, others are often disregarded. Below are the top seven barriers that we have identified:
  1. Lack of visibility into costs and usage. Costs can easily spiral out of control when left unmonitored or regulated.
  2. Time consuming inefficient processes. Instead of time being spent on more important tasks, extra administration is needed from the  workforce and IT departments.
  3. Unnecessary, forgotten print jobs and inefficient print methods. This can result in snowballing costs, waste, a negative environmental impact and security concerns.
  4. Print governance is not applied. The lack of an enforced print governance means that compliance, security and budget is put at risk.
  5. Manual time-consuming processes. By relying on manual paper-based processes there is an increased risk of human error, inaccuracy and inconsistency, but most of all productivity is wasted on repetitive, mundane work instead of higher value work.
  6. A mobile workforce. An inability to keep employees productive when they travel to other company offices through mobile print and pull-printing.
  7. Complex administration systems and infrastructure. Inability to react quickly and cost efficiently to the changing needs of the organization as it grows in terms of services need and the infrastructure to support more users or remote offices.
Organizations can easily lose control of their print and scan environment and become inefficient and unproductive, especially if they experience rapid growth and operations span across multiple geographies.


Battling the barriers

The answer to these barriers is a comprehensive enterprise print management and document capture solution. Using an integrated print management and advanced document capture for your managed print services (MPS) significantly automates workflows, improving productivity and enabling greater efficiency while also increasing document security.

If you are facing any one of the above barriers, let us know and we can help.

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