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When more sophisticated document processing and formatting is required, Advanced Scan Workflows meet the challenge. With Advanced Scan Workflows, robust document processing includes OCR (optical character recognition) and much more.

Man holding pieces of glass with workflow printing

YSoft SafeQ Advanced Workflows have three main phases:

  • When logging into any print device, the user is presented with relevant workflows for the user's job as assigned by the administrator. This personal experience simplifies the task even further
  • Defines the scan quality settings which include black/white or color
  • Highlighted text recognition can be used to include text in the file name or redact text
  • Folder browser using the print device’s control panel
  • User input from a pre-populated drop-down menu, the contents of which can be imported. This metadata is collected and associated with the document
  • User input from a free-text field. This metadata is collected and associated with the document
  • Optical Character Recognition (OCR)
  • 1D Barcode support reads values from document barcodes as metadata
  • Expanded output formats including:
    • Searchable PDF
    • Searchable PDF/A (an ISO standard suitable for archive requirements)
    • Searchable DOC and XLS
  • Image pre-processing and cleaning (despeckeling, fingerprint, dust removal)
  • Formatting features including:
    • PDF security with password
    • Append to PDF
    • Document separation sheets
    • Blank page removal
    • Page orientation auto-correction
  • Scan to folder
  • Scan to email
  • Scan to script
  • Scan to Microsoft SharePoint 2010/2013
  • Scan to DropBox Business and Dropbox Enterprise
  • Access to a growing library of connectors to other 3rd party systems or proprietary systems specific to vertical industries (healthcare, finance, legal for example)
  • Secure document transport and delivery
  • Delivery status notifications

Advanced Workflows available in these Y Soft products:


YSoft SAFEQ is designed as a software platform. Today, the platform has three main product areas:  Print Management, Document Capture and 3D Print Management. Within these areas, the software is offered either as a cloud-based service or as an on-premise solution.  

When using a cloud-based service, the component features are bundled together. When using on-premise, the modules are offered in Software Suites for the best value although individual modules can be purchased. 


Contact us using the link below to learn about the best options for you and your business needs.