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YSoft SafeQ Reporting Module

 

The automated and custom reports provided by the YSoft SafeQ Reporting module give administrators the knowledge that enables them to optimize the 3D and paper print environment for maximum efficiency and lower print-related costs.

The Reporting Module is available in these Y Soft products:
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YSoft SafeQ automatically records all print environment operations and, with the Reporting module, provides reports that give your organization’s managers and other stakeholders the comprehensive information they need to audit the entire print environment and make decisions based on accurate, complete, up-to-date knowledge. Management also benefits from reports that provide information about the environmental impact of your company’s paper print system, which can be used to support corporate social responsibility programs.

Types of information YSoft SafeQ tracks and reports

YSoft SafeQ also provides reports on operations performed on multifunction device (MFD) embedded and external terminals and YSoft be3D eDee terminals through Terminal access reports, which help ensure the security of printers. Job lists allow users, administrators and managers to see previews, properties, and cost information about their print jobs. Web and Management reports provide aggregated data presented in a clear, easy to comprehend format that enables managers to understand usage patterns in the company’s 3D and paper print environment. Counter reports provides actual meter reads of the physical printers, when on-line accounting is used.

With YSoft SafeQ, your organization gets complete auditing of the print environment’s usage of resources, costs, and more.

Web reports

Web reports include detailed data gathered by YSoft SafeQ from monitored printers and MFDs. The data is presented in the Web reports section of the YSoft SafeQ management interface. Many filters are available for you to customize reports according to your needs. You can also choose among various types of presentation formats. You can export and download the report tables in the format you need.

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Web reports consist of two kinds of statistical data: detailed statistics and basic statistics. Detailed statistics contain details about each individual job accounted by YSoft SafeQ. Basic statistics are created from detailed statistics by grouping similar jobs in one-hour intervals. Basic statistics include only key information.

Basic and advanced filters

Filters can be used to display only the exact information you need. There are two main types of filters – basic and advanced.Filters can be used to display only the exact information you need. There are two main types of filters – basic and advanced. The basic filter lets you display only key information. For example, you can select to display a Standard report or a Weekly Averages report. By default, each type of Standard report includes key information such as usage per user, printer, or cost center. The basic filter lets you specify a date range for information to include in the report.

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On the other hand, advanced filters offer many more options. For example, you can choose to include only information about a specific user, cost center, printer, groups of printers, or billing code.


Each type of report displays information in a predefined arrangement of columns. (Four columns with the prefix “Costs” are for Green reports, which provide information about specific savings to the natural environment that have resulted from the use of YSoft SafeQ for paper prints, in terms of CO2, energy, trees, and water.) Advanced filter options enable you to specify which columns of data to include in the report. You can add or remove columns, or rearrange them.

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You can name and save filter selections for later use as a Custom report.

Once you select the filters, all data that meets the set criteria is displayed in clearly arranged table and chart (graph) formats. YSoft SafeQ provides three types of charts – Bar chart, Line chart and Pie chart.

YSoft SafeQ automatically and continuously updates usage data in the database. It saves this data for use in reports on an hourly basis, but you can specify that a report include the latest data in the database – before the next hourly update.

You can set up reports to be automatically generated and sent to predefined email addresses or stored in predefined folders at specified daily, weekly, or monthly intervals.

Management reports

Management reports are a convenient way to provide information about the entire 3D and paper print environment or only specified departments, printers, and users.  

Management reports can include data in varying degrees of detail:

  • Company view – Displays information about all departments, printers, and users.
  • Department view – Displays information about one particular department, including all the users and printers in that department.
  • Device view – includes information about every printer and copier in the YSoft SafeQ network across the entire company.
  • User view – Displays records about all the organization’s YSoft SafeQ users.

Management reports are suitable for C-level staff, auditors, and anyone else who needs an overall picture of the print environment, print costs, and related information. The reports are visually attractive and provide a complete picture of the print environment, with information to meet all your organization’s audit and reporting needs.

Reports include both the tables and charts, clearly showing a history of print environment usage, such as the most active departments, users, and printers. The reports can be filtered by time period, and can include your company logo. Management reports can be exported or automatically sent via email in PDF, HTML, or DOCX format.

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