YSoft SafeQ Workflow Suite

YSoft SafeQ Workflow Suite

Accurate, consistent document capture and automated workflows that significantly takes the complexity out of scanning.
Accurate document capture and robust processing features make search and document retrieval faster and easier. Predefined workflows create custom workflows such as invoice scanning. Automated digital document delivery to popular cloud or on-premise systems including file servers, Microsoft SharePoint, Dropbox Business and Dropbox Enterprise.
YSoft SafeQ Workflow Suite Datasheet and Case Study
YSoft SafeQ Workflow Suite
YSoft SafeQ Workflow Suite
Datasheet
With YSoft SafeQ Workflow Suite, the complexity of scanning is eliminated. For administrators, YSoft SafeQ provides pre-defined templates so creating workflows for users or groups is easy. For users, YSoft SafeQ’s one simple menu makes scan choices easy and ensuring documents are captured correctly.
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SSI Schäfer
SSI Schäfer
Case Study
At SSI Schäfer, about 550 employees use the existing 50 multifunctional devices (MFD). The already existing ID cards are used for authentication on the machine for managing print jobs, scan jobs, and copy jobs. This results in a reduction in paper and toner and protects sensitive data.
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Key Managed Workflows Features

Capture

  • Authentication for authorized, personalized access to workflows.
  • One-click menu access to scan operations and scan quality selections.
  • Ability to enter metadata.
  • Reduces potential input errors with limited UI workflow choices.
  • Supports folder browsing.

Process

  • Optical Character Recognition (OCR).
  • Barcode recognition.
  • Image and document cleaning.
  • PDF security via password.
  • Supports appending pages.
  • Output formats supported: PDF, PDF/A Microsoft Word, Microsoft Excel.

Delivery

  • Secure document transport and delivery.
  • Local and Network File System.
  • Email (full integration).
  • Automated delivery to Microsoft SharePoint (2010/2013) and Dropbox Business and Enterprise.
  • Delivery on behalf of user who scanned document.
YSoft SafeQ Workflow Modules
Print Authentication
Print Authentication
Assigns access rights and workflows to ensure secure access to devices. Enforces user identification.
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Rule-Based Engine
Rule-Based Engine
Pre-defined library of common print governance rules such as forced BW printing, single page to double-sided page.
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Core Workflows
Core Workflows
Accurate document capture with secure workflow to Microsoft SharePoint, Dropbox Business, Dropbox Enterprise, authorized email address or networked folder.
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Advanced Workflows
Advanced Workflows
All the features of Core Workflows with additional processing power including optical character and barcode recognition. 
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Reporting
Reporting
Fact-based audit of print, copy and scan usage. Pre-defined reports or custom reports. Green reports supply sustainability initiative data.
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