The holiday season is often a time when we are reflective and think about the wider world. At Y Soft we like to look for ways we can have a more sustainable future and help our customers reduce their environmental footprint. Here we look at how your print solution can help you take steps to bring peace on earth.
Thinking green
The state of the environment has jumped up the agenda in recent years, with the effect of climate change and waste disposal framing numerous conversations. According to
The World Counts, we use more than two pieces of paper for everyone on Earth every single hour, and demand for paper is expected to double by 2030. On top of this there is the impact of CO2, energy consumption, consumables and so much more which go hand in hand with your print environment.
What if Christmas means a little bit more!
Dr. Seuss’ How the Grinch Stole Christmas
We are here to bring some seasonal cheer and help organizations reduce waste and minimize CO2 emissions. We all need to do more to protect the planet and its resources.
Naughty and nice list
In order to reduce your carbon footprint and become more sustainable, you need to know how much paper, energy, you currently use. Not understanding or even having visibility of how your organization uses your print environment means that key efficiencies are not realized.
YSoft SAFEQ
Reporting provides an organization with a complete audit of their entire print environment. By creating reports of your print, copy and scan usage you can view a detailed breakdown by groups, locations, printers or employees. Such data can then be used as a motivator for employees to print smarter and review their printing habits, encouraging more efficient and responsible printing.
One key element is the Green Report. This supplies sustainability initiative data and highlights the usage of key resources, such as water, timber and CO2 emissions. Used to identify areas where waste and associated environmental costs can be minimized, this report can be the catalyst for real impactful change.
A good conscience is a continual Christmas
Benjamin Franklin
‘Tis the season to make a change
Based on the Green Report findings there are many ways you can make changes to become more sustainable. Once you know how and where your usage of key resources is, it’s time to do something about it.
Print only what is needed. Eliminate forgotten and unnecessary print jobs by using
authentication and
Print Roaming. Users can also remove incorrect or no longer needed jobs from their print queue instead of them automatically printing and then being disposed. Less printing means not only less paper, but less energy consumption and less ink toner.
Print efficiently. Make the switch from single side and color printing as these use an inefficient amount of paper, toner and energy. By using
rule-based printing you can enforce printing in grayscale and duplex to use less ink, toner, energy and paper.
Digital storage. Digitize workspaces and save on paper using YSoft SAFEQ
workflows. Automated scan delivery sends links of the document to the correct people, reducing the number of copies being printed. Digital documents are searchable and editable using
Optical Character Recognition (OCR), removing the need for a physical hard copy of a document.
Charge back. Using
credit and billing you can charge the cost of printing back to users. In turn this helps mindful printing.
Think before you print. Informing users of the cost and impact of their print job raises awareness and encourages wiser printing. Print cost estimation alerts challenge users to think before they print and suggest environmentally friendly printing. Users tend to print more responsibly when they know the company is looking after costs and can see the printing being done.
There are of course many additional areas in which you can make a positive impact and reduce your footprint, such as recycling, paper choice, waste disposal, energy supplier, machine efficiency, consumables and so much more.
Seeing is believing
Once changes have been identified and implemented, the YSoft SAFEQ Green Report provides sustainability information to highlight the real impact you are making as a company.
I never thought it was such a bad little tree. It’s not bad at all really. Maybe it just
needs a little love.
A Charlie Brown Christmas
This quote reminds us that the trees need a little love, especially at this time of year! On average one tree provides 16.67 reams of A4 paper, and each ream of paper is 500 sheets. The Green Report will show the positive impact made to the environment resulting from the improved efficiency of your print system, and show how many trees you have saved with YSoft SAFEQ. These findings can also motivate your team to continue their endeavors in being green. After all, seeing is believing.
Dreaming of a green Christmas
The negative impact that organizations currently have on the environment can feel a little overwhelming, but together we can make a change.
The world is what you make it.
Fred Claus
Reducing your environmental impact takes effort, and we wholly support green initiatives by creating easy to use functionality that contributes to those efforts. Y Soft is fully committed to the care and protection of the environment as well as helping our customers work smarter. Looking after the planet is not about making you look good or saving you money, it’s about the bigger picture and longer-term impact and legacy.
With over 20,000 customers all over the world, we are all working together to reduce our environmental impact to benefit us all. Happy Holidays from all at Y Soft.
For more information on how to go green, read ‘6 ways Y Soft can help you go green’ and ‘Is your print solution saving the planet?’