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CORE WORKFLOWS

With Core Workflows, documents are digitized with basic processing and formatting and securely delivered to predefined destinations. By creating Automated Scan Workflows for repetitive, paper-based tasks, productivity is improved.

CORE WORKFLOWS

Benefits

Simplified Scan Capture

Simplified Scan Capture

There are many parameters to select and menus to navigate through making scanning a complicated task. Automated Scan Workflows reduce this process to one click by predefining these decisions. Simplifying scan capture improves productivity, improves accuracy and improves the consistency of scanned documents.

Swift, Secure Processing and Delivery

Swift, Secure Processing and Delivery

Documents are processed automatically according to the settings defined in the workflow eliminating complicated decision making for the user. Automated Scan Workflows define the delivery location of digital documents so that scans are instantly and securely sent to the right place every time, this could be to a network folder, email, cloud repositories or third party applications. Scripts allow even more customization for redefined destinations.

Easy IT Management of Scan Workflows

Easy IT Management of Scan Workflows

Unlike other document capture (scan) solutions, Y Soft automates many of the functions for IT administrators. Using the intuitive Management Interface, administrators can easily create and control all scan workflows across the organization at group and user levels. Individuals only see the workflows they are authorized to use, making it quick, simple and secure.

THE POWER OF AUTOMATED WORKFLOWS

THE POWER OF AUTOMATED WORKFLOWS

With Core Workflows, documents are scanned with basic processing and formatting, include barcode recognition and delivery to several types of destinations. Destinations include scan to email, scan to a shared network folder, scan to script for customized destinations and scan to pre-defined, 3rd party destinations using YSoft SafeQ Connectors.

How Automated Scan Workflows work in the Core Workflows Module

Core Workflows have three main phases, document capture, document processing and document delivery:

  • When logging into any print device, the user is presented with relevant workflows for the user's job as assigned by the administrator. This personal experience simplifies the task even further
  • Defines the scan quality settings which include black/white or color
  • Highlighted text recognition can be used to include text in the file name or redact text
  • Folder browser using the print device’s control panel is supported
  • Defines the digital scan output format: PDF, Microsoft Word, Microsoft Excel
  • 1D Barcode support reads values from document barcodes as metadata
  • Basic image cleaning
  • Scan to network folder
  • Scan to email
  • Scan to script
  • Scan to Microsoft SharePoint 2010/2013
  • Scan to DropBox Business and Dropbox Enterprise
  • Access to a growing library of connectors to other 3rd party systems such as Google Drive, Box or proprietary systems specific to vertical industries (healthcare, finance, legal for example)
  • Secure document transport and delivery
  • Delivery status notifications

The Advanced Workflows Module includes all the Core Workflows features listed above plus additional features.

Note: Previous versions of YSoft SafeQ referred to this module as Scan Management. In the Scan Management module, document delivery features are limited to scan to folder, scan to email and scan to script. Additionally, no additional capture features or document processing are available.

Core Workflows are available in these Y Soft products:

YSOFT SAFEQ  - A WORKFLOW SOLUTIONS PLATFORM

YSOFT SAFEQ  - A WORKFLOW SOLUTIONS PLATFORM

 

Y Soft SafeQ is designed as a platform. Today, the platform pillars are print management, document capture and 3D print management.

Our solutions are packaged in suites providing maximum value. However, individual modules can be purchased. When additional modules or software suites are added, modules already in use can be shared across the new features so your investment is protected.

The YSoft SafeQ platform suites or modules are offered as a perpetual license or as a flexible subscription service. YSoft SafeQ can be deployed on-premise, or as a private or hybrid cloud.

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