Print Roaming®

Print Roaming® enables pull-printing – seamless printing wherever and whenever you need it. 

Your organization needs a secure and flexible enterprise workflow solution which supports user-friendly printing across multiple locations, including 3D printing.


Printing on the Move

With Print Roaming, there is no location-based restriction on printing, even for 3D objects. An employee can send a paper or 3D object print job from their office in London and print it out in Tokyo without IT assistance or additional print drivers. Whether your organization has one central location or regional offices around the globe, YSoft SafeQ’s architecture can scale to support on-demand pull printing now or as your organization grows.

Increased Productivity, Decreased Waste

With convenient print job collection at any printer, Print Roaming increases flexibility, productivity and efficiency for your organization. Users can easily reprint a previous job, delete jobs which are no longer required and flag print jobs as favorites for printing on demand.

By enabling the user to perform these functions at the printer instead of returning to the desktop, user productivity is further enhanced. With Print Roaming on paper printers, users will print only what they need which leads to eliminating paper waste and reducing overall printing costs.

Reduce costs

Extending the value of Print Roaming even further, Client Based Print Roaming (CBPR) can reduce the cost of your print infrastructure by utilizing less expensive servers. CBPR achieves this by handling complex print tasks on the user’s workstation and non-complex tasks, such as user authentication and usage audit reporting, on less expensive servers.


YSoft SafeQ Print Roaming® gives you the flexibility to support your employees printing needs wherever they are. Enabling increased productivity and security, costs can be reduced and controlled.

Without YSoft SafeQ

A typical print scenario without YSoft SafeQ Print Roaming® may look like this:

  1. The user selects a specific printer and sends the print job to print at that location.
  2. The job is processed on a local workstation and sent by the operating system's print services to the printer where it is printed.
  3. The user collects the print job from the printer.

Using YSoft SafeQ Print Roaming® looks like this:

  1. The user sends a print job to print.
  2. The print job is automatically sent to the YSoft SafeQ secure queue, where it is stored and processed. It does not print immediately, but waits until a request to print is sent from any multifunction device (MFD), printer or YSoft be3D printer in the YSoft SafeQ system.
  3. The user goes to any MFD, printer or YSoft be3D printer in the organization’s print environment and authenticates. A list of the user’s print jobs is displayed and the user selects the job they wish to print.
  4. The print job begins to print. For 3D printers, additional preparation and closing of the printer door is required.
This process means that print jobs sent to be printed “follow” their owner to any authorized printer connected to the YSoft SafeQ system in the organization. Print jobs are available to print from the most convenient location, ensuring that printing goes ahead even if the closest printer is under repair.


YSoft SafeQ uses the YSoft Universal Print Driver to ensure administrators don't have to install vendor-specific print drivers for standard print needs. This also means users do not have to worry about which printer to use to retrieve their print job.

The user experience for mobile users is seamless as only relevant print drivers are displayed. YSoft SafeQ can auto-discover the user’s location, then install and configure the correct local print queues. The user simply opens their laptop at any location and sees all the available local print queues.


With Client-Based Print Roaming (CBPR) enabled, spooling takes place directly on the user’s workstation and not on the server. Moving the critical and intensive task of handling print data from the server to a user's workstation is done by a local print spooler on the workstation as part of the YSoft SafeQ Client. The server works only with small metadata and instructs local spoolers how to work with print jobs.

It is not always feasible to deploy the YSoft SafeQ Client on all user workstations, and it may not always be suitable to replicate jobs in order to keep their availability.

YSoft SafeQ is flexible and allows for combining a server-based and a server-less approach into one solution. For example, a combined solution could be deployed in the following scenarios:

  • A branch office does not have the possibility to install the YSoft SafeQ Client on user workstations. In this situation a local ORS server could be deployed specifically for this branch.

  • Where an organization has an existing infrastructure they have invested in, it is possible to scale up the existing solutions. To increase users or functionality within the existing server-based infrastructure, add in lightweight servers and Client Based Print Roaming.

By utilizing the power from the workstation in this way, CBPR decreases the number of servers which are required by around 2-4 times. This means that lightweight servers may be used which have lower hardware, software and maintenance costs. Client Based Print Roaming may also positively affect the company network by reducing bandwidth since jobs are handled on the user’s workstation.

Should a user send a print job and his workstation become unavailable or their device is locked, a locally spooled print can be optionally replicated to a backup location. The advantage is the user doesn’t have to depend on the availability of the original, locally spooled job and instead can print one its replicas. Print job replicas are invisible to the end users. When a user deletes a print job that has replicas, all replicas will also be deleted.

Management of the YSoft SafeQ Client is easy and does not require any additional resource from IT administrators. Deployment to user workstations can be carried out en masse via Windows Active Directory, SCCM, or other managed deployment strategies.

Once installed, the maintenance is seamless. From the installation of customized print drivers, updating versions or changing the configuration, the administrator needs to only update the configuration on central locations, and the workstations will update automatically. By adjusting the settings in the YSoft SafeQ Web Administration, all workstations will automatically receive new print queues or updates. These changes happen silently and seamlessly so employees are not disturbed.

The YSoft SafeQ Client works across Windows and Mac platforms and provides the administrator with the same configuration and policies for all users regardless of the platform.

The Print Roaming® module is available in these Y Soft products

The Power behind the Platform 

YSoft SafeQ is the power behind the Y Soft Workflow Solutions Platform. Due to our scalable and flexible Building Block Architecture, customers can choose print management in a range of deployment options:
  • as a Y Soft cloud hosted service; 
  • on-premise in a private cloud;
  • a combination of on-premise and private cloud.  
YSoft SafeQ can be purchased in Suites, Modules, or in the case of YSoft be3D eDee and YSoft SafeQEdge Core, in bundled solutions where YSoft SafeQ and other Y Soft technologies and services are united to provide unique solutions. Y Soft products are offered as a subscription service or perpetual licenses.


Contact us using the link below to learn about the best options for you and your business needs.
YSoft SafeQ + Epic
YSoft SafeQ + Epic
SafeQ is now integrated with Epic for secure printing in Healthcare