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Reporting

Reporting provides easy access to an in-depth analysis of the oganization's print, copy scan and fax usage. A rich set of default reports contains information to optimize your print services environment. Reports can be customized by administrators easily.

Reporting

Benefits

In-depth analysis

In-depth analysis

Reports present all the activity on both 2D and 3D printers and serves as a fact-based audit on the company’s print services for a specified time period. Use the reports to analyze usage and identify areas for optimization and cost reduction.

Predefined & Customized reporting

Predefined & customized reporting

Predefined and customizable standard and management reports provide detailed information about 3D or paper printing, copying, scanning and fax operations for each printer, groups of users or individual users. For example, with one click, details of the five most active users or the costs for each department can be obtained.

Simple & Effective Visual Formats

Simple & effective visual formats

YSoft SafeQ’s Reporting module delivers valuable data in a variety of visual formats. Choose from pie charts, bar charts or line graphs and download reports as an Excel workbook or a PDF.

User Friendly Interface

User friendly interface

Reporting features are available through the YSoft SafeQ Management Interface, a dashboard that provides viewing and downloading of reports, customization of reports and report settings. Reports can run automatically and be emailed to a group of recipients.

AUDIT THE ENTIRE PRINT ENVIRONMENT

AUDIT THE ENTIRE PRINT ENVIRONMENT

YSoft SafeQ provides reports on operations performed on multifunction devices (MFDs), networked printers and Y Soft 3D printers. With YSoft SafeQ Reporting, an organization has a  complete audit of the entire print environment.

 

YSoft SafeQ Report Types

YSoft SafeQ automatically records all print environment operations and, with the Authentication module, provides the comprehensive information needed to audit the entire print environment and make decisions based on accurate, complete, up-to-date knowledge. Management also benefits from reports that provide information about the environmental impact of your company’s paper print system which can be used to support corporate social responsibility programs.

Web reports include detailed data gathered by YSoft SafeQ from monitored printers and MFDs. The data is presented in the Web reports section of the YSoft SafeQ management interface. Many filters are available for customizing reports. Choose from various types of presentation formats and export the report tables in the format needed.

Web reports consist of two kinds of statistical data: detailed statistics and basic statistics. Detailed statistics contain details about each individual job accounted by YSoft SafeQ. Basic statistics are created from detailed statistics by grouping similar jobs in one-hour intervals. Basic statistics include only key information.

 

Management reports are a convenient way to provide information about the entire 3D and paper print environment or only specified departments, printers, and users.  

Management reports can include data in varying degrees of detail:

  • Company view – Displays information about all departments, printers, and users.
  • Department view – Displays information about one particular department, including all the users and printers in that department.

  • Device view – includes information about every printer and copier in the YSoft SafeQ network across the entire company.

  • User view – Displays records about all the organization’s YSoft SafeQ users.


​Management reports are suitable for C-level staff, auditors, and anyone else who needs an overall picture of the print environment, print costs, and related information. The reports are visually attractive and can include the company’s logo.  

Reports include both the tables and charts, clearly showing a history of print environment usage, such as the most active departments, users, and printers. The reports can be filtered by time period and can be exported or automatically sent via email in PDF, HTML, or DOCX format.

Green Reports inform the company on resources saved on paper printing such as water, timber and CO2 emissions, providing results toward more efficient and responsible printing. These reports are important to individuals responsible for corporate social responsibility programs. 3D printers use filaments which organizations may want to track and YSoft SafeQ reports provides information on the amount of filament used on each 3D print job and for each printer.

AUTOMATED & ON-DEMAND REPORTS

AUTOMATED & ON-DEMAND REPORTS

The YSoft SafeQ Reporting module has many report templates. Reports can be customized and received on-demand or automatically via email. Additionally, a list of recipients can be defined. Management reports can be saved as PDF, HTML or DOCX and standard Web reports can be saved in CSV, HTML, PDF, XLS, XLSX or XML formats for easy sharing. Either way, the reports provide a centralized view of print operations and fact-based data for better decision making and print fleet optimization. Reports can be set to generate automatically and be sent to predefined email addresses or stored in predefined folders at specified daily, weekly, or monthly intervals.
BASIC & ADVANCED FILTERS

BASIC & ADVANCED FILTERS

Filters can be used to display only the exact information needed. There are two types of filters – basic and advanced. The basic filter is where key information is defined for display. For example, displaying a Standard report or a Weekly Averages report. By default, each type of Standard report includes key information such as usage per user, printer, or cost center. The basic filter displays information for a specified date range.
 
On the other hand, advanced filters offer many more options. For example, choose to include only information about a specific user, cost center, printer, groups of printers, or billing code.

The reporting module is available in these Y Soft products

YSOFT SAFEQ  - A WORKFLOW SOLUTIONS PLATFORM

YSOFT SAFEQ  - A WORKFLOW SOLUTIONS PLATFORM

 

Y Soft SafeQ is designed as a platform. Today, the platform pillars are print management, document capture and 3D print management.

Our solutions are packaged in suites providing maximum value. However, individual modules can be purchased. When additional modules or software suites are added, modules already in use can be shared across the new features so your investment is protected.

The YSoft SafeQ platform suites or modules are offered as a perpetual license or as a flexible subscription service. YSoft SafeQ can be deployed on-premise, or as a private or hybrid cloud.

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