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WORKING FROM HOME WITH YSOFT SAFEQ

Organizations using YSoft SAFEQ (on-prem or Cloud) can tap into the features and tips highlighted below to support staff working from home or social distancing in the office. Additionally, YSoft SAFEQ extensions can add additional Work From Home support as needed.   

A webinar recording covering these highlights can be viewed here. Password: SafeQ2020 

Authentication/Print Roaming for Social Distancing  

TIP: Often taken for granted, authentication – where a workers’ identify is verified through log-in credentials or a badge reader – can help with social distancing requirements. Work From Home staff can submit jobs from home. During their assigned time in the office, or with a MFP strategically placed near an entrance or where its availability is visible, they can release their prints. 

Shared Queues 

A feature of YSoft SAFEQ is the ability to add staff members to a shared queue. Both Work From Home staff and in-office staff can send jobs to a shared queue. A typical scenario may be a Work From Home person may submit print jobs – order processing and shipping paperwork – that are used by colleagues in the warehouse and shipping departments. 

Print to Home Printer

Administrators can enable print jobs to be rerouted to a home printer. The Work From Home employee is connected to the office via VPN and can submit jobs from the laptop and print them on the home printer. If needed, the Reporting module can provide accurate details for employee reimbursements. 

Upload Documents 

In a scenario where the Work From Home employee does not have a printer or VPN access or may be using their personal home computer, assigned office hours can be used to print needed documents. YSoft SAFEQ enables employees to upload documents to a company’s webpage or email address so that they can be printed when the employee comes to the office. 

Automated Scan Workflows 

With YSoft SAFEQ’s Automated Scan Workflows module, in-office workers can scan documents that are automatically and securely routed to 3rd party document repositories that can be accessed by Work From Home employees. Or, documents can be scanned to email, shared network folders or 3rd party applications.  

YSoft SAFEQ Mobile App 

To offer contactless printing, employees can use the YSoft SAFEQ mobile app to release submitted print jobs without ever touching the MFD’s user interface. The mobile app shows the employee all the print jobs awaiting printing and can apply finishing options that are available on the printer selected.  

Extensions that aid in Work From Home 

Read more about each of these extensions in our Extensions and Integrations catalogue
  • Print Delegation – similar to YSoft SAFEQ’s shared queue feature, this extension provides an additional web interface so that non SAFEQ administrators can manage member’s access, relieving the business on relying on IT. 
  • Convert to PDF / Convert to Email – especially useful with legacy systems that do not have a print to PDF option or when documents need to be shared. An employee submits a print job as normal and a PDF is created and stored in a pre-defined home folder. The Work From Home worker can access documents in the folder or print jobs to the folder so that others can access them. Similarly, it can be configured to send the PDF by email.  
  • Self-assigned cards – An interesting, but significant use case during the COVID-19 pandemic. Hospital staff are out in the field-testing patients for the virus and instructions need to be printed. Hospital staff use time-bound authentication cards which are read by the MFD’s card reader. These cards are then refreshed at the end of a shift (or discarded). These mobile or temporary locations can be necessary in emergencies and od not require IT staff. 
Chrome Enterprise Recommended
Chrome Enterprise Recommended
SAFEQ is verified to Google's high performance standards for built-in printing from Chrome browsers.
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