Built-In Print Reporting in SAFEQ Cloud | Y Soft SAFEQ

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Reporting Shouldn’t Slow You Down. Move From Insights to Actions in Minutes.

Connect every decision to real-time data. It's time to trade in guesswork for action-ready insights and quick-glance reporting of costs, savings, and impact. SAFEQ Cloud brings it all together in one place, instantly visible when you need it.

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High-level summaries

Easy to use

Intuitive data drill-down

ysoft icon_circle_positive_Dollar Increase

Up-to-date usage data

World

Localized reporting

Scheduled reports

Trusted by 1+ million users in 53 countries around the world.

Keep print expenses in check

Turn print data into cost control. Spot high usage, optimize your print stack, and budget smarter with configurable pricing for different formats, duplex printing, and color options.

Turns print data into savings

Track savings instantly. See the real impact of duplex printing, recycled paper, and unprinted jobs. Quantify waste reduction and identify new areas to optimize savings.

Reduce your (foot)print

Make sustainability measurable. Keep track of resource use and environmental impact with ESG reporting that supports CSRD compliance and proves real progress over time.

Clarity for IT.

Your Single Source of Truth for Print Insights

Finally, a solid foundation for making data-driven print stack decisions and improving accountability. SAFEQ Cloud gives you in-depth reporting, so you can streamline workflows, reduce waste, and focus on growth.

Summaries by department, user group, and custom date ranges for quick comparisons
Weekly, monthly, quarterly, and annual drill-downs
Drill-downs for trends per selected printer or printer group, volumes (print, copy, and scan), and usage

What core reporting features are included with SAFEQ Cloud?

The reporting features include:

Standard reports: Predefined reports for print, copy, and scan totals by user, device, or department.
Scheduling and delivery: Email reports as Excel or CSV files with modern authentication.
Privacy compliance: Personal details can be masked to align with GDPR and HIPAA.
Cost tracking: Detailed analysis to support chargeback and smarter budgeting.
Reporting accuracy: Correct split for A4/A3, pages vs. impressions, and accurate counts for direct print, secure print, and copy/scan jobs.
ESG and saving reports: For environmental data on what has been consumed and what’s been saved.

How does SAFEQ Cloud's reporting benefit organizations?

SAFEQ Cloud's reporting capabilities help your oranization:

Enhance decision-making: Use actionable insights into print and scan usage to optimize workflows and control costs.
Stay compliant: GDPR/HIPAA support.
Lead with trusted data: Accurate job data reduces disputes and errors.
Boost IT efficiency: Automated scheduling saves your admins' time.

How granular is the provided data, and how far back does history go?

SAFEQ Cloud provides detailed drill-down reporting by user, department, device, job type, paper size, and document names.

You can move from high-level dashboards for an at-a-glance view or drill into specific periods to stay on top of your data. Summary reporting data is available for up to one year, with detailed activity available for up to one month.

Can I automate report delivery and access control in SAFEQ Cloud?

Yes, reports can be scheduled for automatic email delivery, with customizable frequency and recipients. Access is managed through role-based dashboards and delegated permissions for Finance, Helpdesk, or site administrators. Full audit trails track who accessed which reports, ensuring transparency and accountability.

What kind of savings can I expect relative to the cost of SAFEQ Cloud?

Data from customer environments show that a significant share of print jobs are never released, reducing paper, toner, energy use, and print-related costs. Globally, we see that 13% of all submitted print jobs never get released.

For many customers, the avoided printing cost alone can outweigh the cost of the solution, making SAFEQ Cloud not just an operational improvement, but a financially positive investment.

Over 30K Happy Customers

Don't just take our word for it when we say we love the platform we’ve built! Instead, here are a few stories from the people who use and love the platform.

Mark ArmstrongGroup ICT Manager, Omex

SAFEQ Cloud is delivering significant cost savings. But more importantly, we now understand exactly where we are making those savings. The data is the most powerful part of the solution and gives us the ability to pull off reports and analyse how print is being consumed. This will help us continue to control the cost of print and shape our future decision-making – that’s something we have never had before.

Take me to Omex's Case Study

Tom LuinstraICT Manager, Ambiq

"We no longer need to utilize VPNs for print, that's the biggest advantage for us and one that’s delivered an annual saving of about €50,000. And from the user point of view, one of the big things was that it was easy to authenticate at the device and quickly retrieve print-outs. We haven't had a lot of calls to the helpdesk, so I think it's safe to say everyone is happy with the solution!"

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Kim OlsenProject Manager, Lyngby-Taarbaek Municipality

"SAFEQ Cloud has removed one of the biggest pain points with multi-vendor print environments—the time required to install printers on numerous devices and update multiple print drivers. SAFEQ Cloud’s full-featured single driver is designed to work across all models and all brands. The transition was so smooth that the majority of end-users didn’t realise that there had been a change and the helpdesk received no calls for help."

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Grégory HermansIT Manager, Brusafe

"With SAFEQ Cloud, we don't have to manage the printing service, technical configuration, print servers, troubleshooting, or stay on top of security patches—it’s all handled on our behalf. We've done the initial set up and it’s now automated so we can just enjoy the system."

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John SchweighardtCIO, Intracoastal Realty

"As a small IT department, the only way we could support the business’ growth trajectory was to streamline processes and automate as much as we can. Everything is so much simpler now. When we hire a new agent, we simply load the software from the intranet, and they are connected to the print infrastructure without having to come into the office."

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Josh MitchellLead, Blucora Infrastructure Engineering

"We worked with Y Soft in order to streamline the process of linking everything into the single authentication method, no matter where you were. What impressed me was the responsiveness, the willingness, and the desire to see this work for us."

Take me to Blucora's Case Study